10010110 11100101 01011010 10110011

Privacy Policy

Last updated: December 15, 2024

1. Introduction

At Rotalabs.ai ("we", "us", "our"), we take your privacy seriously. As a leader in AI research and development, we understand the importance of protecting personal data while advancing the boundaries of artificial intelligence. This privacy policy explains our practices regarding data collection, processing, and protection.

2. Information We Collect

2.1 Personal Information

  • Contact information (name, email, phone number)
  • Professional and employment information
  • Academic and research credentials
  • Communication preferences
  • Profile information when you create an account

2.2 Technical Data

  • Device and browser information
  • IP address and location data
  • Usage patterns and preferences
  • Cookies and similar technologies
  • Performance and interaction data

2.3 AI Research & Development Data

  • Model training data and metadata
  • Research collaboration information
  • Experimental results and analytics
  • Performance metrics and benchmarks
  • Anonymized interaction data

3. How We Use Your Information

3.1 Primary Purposes

  • Providing and improving our AI services and products
  • Research and development of AI technologies
  • Processing job applications and recruitment
  • Communication about our services and updates
  • Security and fraud prevention
  • Legal compliance and regulatory requirements

3.2 AI-Specific Usage

  • Training and improving machine learning models
  • Developing new AI capabilities and features
  • Conducting research to advance AI technology
  • Performance optimization and testing
  • Quality assurance and validation

4. Data Protection & Security

4.1 Technical Security

  • Enterprise-grade encryption (AES-256) for data at rest and in transit
  • Multi-factor authentication (MFA) for all system access
  • Regular security audits and penetration testing
  • Advanced threat detection and prevention systems
  • Secure cloud infrastructure with redundancy

4.2 AI Model Security

  • Privacy-preserving machine learning techniques
  • Federated learning for distributed model training
  • Data anonymization and pseudonymization
  • Regular model security assessments
  • Secure model deployment protocols

4.3 Continuous Monitoring

  • 24/7 security operations center
  • Real-time threat monitoring and response
  • Automated security scanning and testing
  • Regular vulnerability assessments
  • Incident response procedures

5. Data Sharing and Third Parties

5.2 Third Party Requirements

  • Strict data processing agreements
  • Regular compliance audits
  • Security certification requirements
  • Data protection standards verification
  • Contractual privacy obligations

6. AI and Machine Learning Privacy

6.1 Model Training Practices

  • Use of anonymized and aggregated data
  • Privacy-preserving machine learning techniques
  • Data minimization principles
  • Regular bias and fairness assessments
  • Transparent AI development practices

6.2 AI Governance

  • AI ethics committee oversight
  • Regular impact assessments
  • Responsible AI development guidelines
  • Algorithmic fairness monitoring
  • Transparency in AI decision-making

7. Your Rights and Controls

7.1 Your Data Rights

  • Right to access your personal data
  • Right to correct inaccurate information
  • Right to request data deletion
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent

7.2 AI-Specific Rights

  • Right to understand AI decision-making
  • Right to object to automated processing
  • Right to human intervention in decisions
  • Right to challenge AI-generated results
  • Access to information about AI training data usage

7.3 How to Exercise Your Rights

To exercise any of these rights, please contact us at:

  • Email: [email protected]
  • Online: Submit a request through our Privacy Portal
  • Mail: [Physical Address]

We will respond to your request within 30 days.

8. International Data Transfers

8.1 Data Transfer Safeguards

  • Standard Contractual Clauses (SCCs)
  • Binding Corporate Rules
  • Adequacy decisions where applicable
  • Data Transfer Impact Assessments
  • Additional technical safeguards

8.2 Data Processing Locations

  • Primary data centers in the EU and US
  • Regional data storage options
  • Data localization compliance
  • Transparent processing location information

9. Regulatory Compliance

9.1 Privacy Regulations

  • GDPR (European Union)
  • CCPA/CPRA (California)
  • PIPL (China)
  • LGPD (Brazil)
  • Other applicable regional regulations

9.2 AI-Specific Regulations

  • EU AI Act compliance
  • AI risk assessment frameworks
  • Ethical AI guidelines
  • Industry-specific AI regulations
  • Regular compliance audits

9.3 Industry Standards

  • ISO 27001 certification
  • SOC 2 Type II compliance
  • NIST AI Risk Management Framework
  • IEEE AI Ethics Guidelines
  • Industry-specific standards

10. Data Retention and Deletion

10.1 Retention Periods

  • Personal data: Retained as long as necessary for the specified purpose
  • Account data: Maintained while account is active plus 30 days after deletion
  • Research data: Retained according to scientific and statistical purposes
  • Business records: Kept according to legal requirements
  • AI training data: Retained as required for model maintenance and improvement

10.2 Data Deletion

  • Secure erasure protocols
  • Automated deletion workflows
  • Verification procedures
  • Backup removal processes
  • Third-party data removal coordination

11. Security Incident Response

11.1 Response Process

  • 24/7 security monitoring and detection
  • Immediate containment measures
  • Detailed incident investigation
  • Impact assessment procedures
  • Stakeholder notification protocols

11.2 Notification Procedures

  • Affected individual notification within 72 hours
  • Regulatory authority reporting
  • Law enforcement coordination when necessary
  • Public disclosure when required
  • Remediation plan communication

12. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect or process personal data from children under 16. If we become aware that we have inadvertently collected personal data from a child under 16, we will take steps to delete such information promptly.

13. Updates to Privacy Policy

We regularly review and update this privacy policy to reflect changes in our practices and services. When we make material changes, we will:

  • Post a notice on our website
  • Update the "Last updated" date at the top of this policy
  • Notify registered users via email for significant changes
  • Obtain consent where required by law

14. Contact Information

14.1 Privacy Team Contact

14.2 Office Location

Rotalabs.ai
600 California St
San Francisco, CA 94108
United States

15. Acknowledgment

By using our services, you acknowledge that you have read and understood this Privacy Policy. For any questions about this policy or our privacy practices, please contact our Data Protection Officer.